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Live your retirement Logo, Online Reference for Senior Living
Online Reference for Senior Living

Business Office Manager, Career opportunity in San Francisco, California

Job description

If you would like to use your exceptional office administration talents to make a difference in the lives of seniors and their families, then Vintage Senior Living is the company for you. At Vintage Senior Living, you will be part of a dynamic and talented team of professionals dedicated to the highest standards of excellence and quality of life. As a part of our team, you will find growth opportunities, excellent benefits and compensation plan. Vintage Senior Living is a place where your work counts and your voice is heard.

Duties and Responsibilities

  • Coordinate all the functions of the Administrative Department, including supervising a staff of Front Desk Receptionists.
  • Manage the Payroll and Accounting functions at the community including: bi-weekly payroll (ADP) for all associates, daily bank deposits, resident statements and accounts, collections efforts, processing vendor invoices.
  • Monitor the income and expense expectations/budget of the Administration Department and assist with that of the community.
  • Complete recruiting functions for all line-staff including: hiring, references/v.o.e., pre-employment testing, and on-boarding. Assist in candidate interviews. Coordinate terminations.
  • Coordinate and manage associate employee relations working with the community management team and Corporate Human Resources.
  • Ensure all policies and programs at the community are adhered to including all State and County Health and Safety codes and Title 22.
  • Manage and oversee all workers compensation incidents and claims as well as the community safety and wellness programs.
  • Manage and coordinate all community training/education programs including: departmental training, stand-up meetings, certifications, first aid and any other State and Federally required training.
  • Ability to work weekends, evenings, and attend community events as needed.

Skills, Knowledge and Abilities

  • Excellent organization, time-management, and interpersonal skills.
  • Previous office management experience, minimum years of 3 years, including: AP/AR, payroll, collections, etc.
  • Must have experience in payroll including automatic timeclock reporting
  • Must have experience in benefit administration, open enrollment
  • Four year College Degree required; or 5 to 7 years related experience, or combination of both.
  • Must be familiar with Generally Accepted Accounting Principles
  • Proficient in computer skills at a high level: Outlook, Excel, Word, Internet; 10-key by touch.
  • Excellent written and verbal communications skills.
  • Excellent organization, time-management, and interpersonal skills.
  • Ability to maintain a high level of Associate, Resident, Family and Vendor service and satisfaction.

Total Compensation

  • Base salary + annual bonus plan (Salary is dependent upon years of experience)
  • Competitive employee benefit package including, medical, dental, vision, LTD and LTC
  • Two weeks annual vacation, plus holiday and sick time allowance
  • 401k with company participation
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